AMERICAN NUCLEAR SOCIETY STUDENT SECTION – UW MADISON
Revised by Section August 22nd 2011
Approved by Section TDB
1. The official name of this organization shall be AMERICAN NUCLEAR SOCIETY STUDENT SECTION of the UNIVERSITY OF WISCONSIN - MADISON, Incorporated, hereinafter referred to as the Section and Society, respectively. The University of Wisconsin-Madison is hereinafter referred to as the Host Institution.
For the more active furtherance of the objectives in academic community the Section shall undertake:
- to provide to students within the university community a means for professional development by its programs, and by its relationship with other Student Sections and with the Society;
- to contribute toward the development of nuclear science and technology at the University through activities in which student members and faculty may participate; and
- to serve as a focal point within the University community for interchange of information in the area of nuclear science and technology;
- the promotion of beneficial and cordial relations with the members of nearby Local Sections;
- cooperation with the Society in the promotion and conduct of student conferences, mutually beneficial to the Society and the Section.
- University policy, as well as Federal and State laws, prohibits discrimination by Registered Student Organizations (RSOs) on the basis of race, color, creed, religion, national origin, disability, ancestry, age, sexual orientation, pregnancy, marital status, or parental status. University-affiliated groups may not discriminate on these prohibited grounds in selecting or initiating new members, in selecting officers, or in providing any aid, benefit, or service. Most groups receiving funds, office space or other significant assistance from the university are also prohibited from discriminating on the basis of sex in choosing members or providing services. Each student organization is responsible for assuring that its membership procedures and service provision are nondiscriminatory.
- Disciplinary Procedure
- Disciplinary proceedings against a member for reasons other than nonpayment of dues may be instituted by the filing with the President of a written complaint signed by at least three (3) members of the Section. The complaint shall be sufficiently clear and specific in the charges as to inform the accused member of the improper acts, conduct, or practices the member is alleged to have committed.
- The President shall send a copy of the complaint to the accused member offering to hold an informal meeting with him/her to discuss the matter. If at the conclusion of this meeting the President finds that sufficient grounds exist, the President, or the Vice President acting under his/her instructions, shall refer the complaint to the Board of Governors for a hearing. The President or Vice President shall inform the accused member of the decision to refer the complaint to the Board of Governors.
- The Board of Governors shall advise the President within thirty (30) days whether probable cause exists for the termination of membership. The accused may present his defense in person, or by representation, or may submit a written defense at, or prior to, the hearing, and shall be entitled to present no more than 2 witnesses in his/her defense. A majority of the members of the Board of Directors shall be required to be present at the hearing on the complaint.
- If the charges of the complaint are proved, the Board of Directors may drop the accused member from Section membership by a vote of not fewer than three-fourths (3/4) of the Board members present and voting. In the event that a lesser penalty is judged appropriate, the Board of Governors may formally reprimand the accused member by a majority vote of those present and voting. Action by the Board of Directors shall be final and conclusive.
The annual dues for Section membership shall be determined and established by the Section Board of Governors.
- Two Governors shall be elected at large.
- The Advisor shall be a full-time member of the faculty or staff of the Host Institution.
- All members of the Board of Governors must be full time enrolled students of the University of Wisconsin – Madison.
- The President shall have supervision over the affairs of the Section under the direction of the Board of Governors. The President shall preside at meetings and shall have the power to perform other duties as may be provided in these Rules or may be delegated to the office by the Board of Governors. The President shall be an ex officio member of all committees of the Section.
- The Vice-President shall perform the duties of the President in the President's absence or when the President is unable to serve, and such other duties as may be delegated to the office by the Board of Governors or these Rules.
- The Communications Officer shall keep a record of the proceedings of the Section and shall have such other duties as may be assigned by the Board of Governors or these Rules. The Communications Officer shall act as custodian of the Society Bylaws and Rules and of the Section Bylaws and Rules. The Communications Officer shall see that a notice of each Section meeting is provided to each member of the Section not less than ten (10) days before the date of that meeting. In the absence of the President and Vice President, the Communications Officer shall preside at the meetings of the Section.
- The Treasurer shall collect and disburse funds as authorized by the Board of Governors. The Treasurer shall deposit the funds of the Section in a repository approved by the Board of Governors, shall handle the financial accounting, shall present a financial report at Section meetings while in office, and shall submit the books of account to be audited when leaving office. The Treasurer shall also have such other duties as may be assigned the office by the Board of Governors. In the absence of the other officers, the Treasurer shall preside at meetings of the Section.
- The Public Information Officer shall work to promote the nuclear sciences to the campus community at large and the general public. The PI Officer shall work towards the development and frequent updating the outreach program of the section. Duties may include coordinating with teachers, writing presentations, talking to students, and the development of new and innovative programs.
- Elections and Eligibility
- The Section officers and members of the Executive Committee shall be elected by and from the Section membership. The officers, with the exception of the Communications Officer, shall serve for one (1) year or until their successors are elected or appointed. The Communications Officer and the Governors shall serve one (1) semester terms. The terms of office shall commence on the final day of classes of the election semester.
- The officers and governors of the Section shall be elected by secret ballot at or before the last regular meeting of the academic year for terms of office of one year or until their successors are elected.<
- Nominations shall be prepared by a Nominating Committee appointed by the President at least one month prior to the election or accepted from the floor during the last regular meeting of the academic year. Nominations may not be made without the consent of the nominee.
- The Communications Officer shall declare elected to each office the candidate receiving the largest number of votes for that office. The number of votes shall be at least 20 percent of the membership of the Section. Should a tie occur, the Board of Governors shall decide between the tied candidates.
- The President and Vice President shall be members of the Section for at least one year prior to holding office.
- As stated in R6.1.c, all officers on the board of governors must be full time enrolled students at the University of Wisconsin - Madison to be eligible for nomination and elections.
- Any vacancy among the officers or on the Board of Governors occurring during the year shall be filled by appointment by the Board of Governors for the unexpired term, except that a vacancy in the office of President shall be filled by the Vice President. The Board of Governors shall then appoint a new Vice President.
- Any member of the Section may initiate the removal of a member of the Board of Governors by submitting to the President a written petition signed by no fewer than 20 percent of the Section membership. Within 30 days of receiving the petition, the President shall call for a vote of the Section members to decide the question. If the majority of voting members votes for removal, the President shall appoint a replacement to take office immediately upon appointment.
- Meetings of the Board of Governors may be called at any time by the President, or at the request of any two (2) members of the Board of Governors.
- A notice of each Section meeting shall be provided either in print or electronically to each voting and non-voting member by the Communications Officer not less than ten (10) days before the date of that meeting.
- The order of business at regular meetings of the Section shall
- Reading of Minutes
- Treasurer's Report
- Report of Committees
- Unfinished Business
- New Business
- Papers, lectures, technical programs, etc.
- A quorum for the transaction of business at Section meetings shall consist of not fewer than twenty-five (25) qualified voters, or twenty percent (20%) of the membership, whichever is less.
- The Program Committee shall be composed of not less than three members. It shall be responsible for the programs at all meetings and responsible for making arrangements for the meetings. It shall also sponsor such special events as may be authorized by the Board of Governors.
- The Publicity Committee shall be responsible for proper advance announcements and notices of each meetings and for suitable publicity relating to meetings after they have been held
- The Membership Committee shall bring to the attention of all potential Section members the advantages of membership in the Section and in the Society.
- The Nominating Committee shall be composed of not less than three members. It shall be responsible for preparing a list of nominees for each of the Officers and Governors of the Section. At least one name shall be submitted for each elected position. The Chair of the Nominating Committee shall be of senior standing or higher.
- Additional special committees may be established from time to time by the President subject to the authorization of the Board of Governors and shall be dissolved upon completion of the duties assigned to them.
- Quorum: A majority of the committee membership shall constitute a quorum at all committee meetings.
- Amendments to these Rules may be proposed at any regular meeting of the Section. Proposed amendments must be endorsed by 2/3 vote of the Board of Governors and submitted to the Society Bylaws and Rules Committee for Review.
- The Society Bylaws and Rules Committee shall check for consistency with Society Bylaws and file a letter with the Section Communication Officer (or Secretary) stating the results of the review.
- The proposed amendment, as endorsed by the Bylaws and Rules Committee, shall then be presented to the members of the Section for a vote. Section members must be given at least two (2) weeks to review the proposed amendment. Section approval of a proposed amendment shall require the affirmative votes of no fewer than two-thirds (2/3) of the members voting and the total vote shall not be less than twenty-five percent (25%) of the total voting membership of the Section.
- The proposed amendment shall become effective following Section approval and the Section Communications Officer's filing of a copy of the approved amendment with the Executive Director of the Society. A copy of the letter of affirmation from the Society Bylaws and Rules Committee shall be attached to the amendment.
- The Section Communications Officer shall be responsible for notifying members of amendments to the Rules as soon as possible after adoption.
- Rules contained in Robert's Rules of Order, current edition, shall be used in the conduct of all meetings of the Section and Board of Governors.